How Non-Worked (Paid Time Off) Affects Overtime

How will non-accruing wage types (holiday, personal, sick, vacation and other) affect overtime calculations in busybusy, you may ask? This article explains how busybusy time tracking accounts for PTO (Paid Time Off).

Employers do not have to count paid holidays, paid time off (PTO), vacation, personal and sick leave hours taken by an employee toward the calculation of the overtime requirement because these hours are not actually "worked" and are therefore not considered as hours counted toward overtime under the FLSA.

In the busybusy app - PTO is NOT part of the overtime calculation as long as the time entry is created correctly.

Add a PTO entry to a timecard on the Web

Step One: Create a PTO entry for one employee

1. From the Left Navigation Menu go to: Time Cards >> Summary
2. Click on the box to the left of the name of the employee you are wanting to create a PTO entry for
3. Click on the 3 dots in the gray area above the employee list
4. Click on Add Time Off
5. The Create Time Off screen opens
   • Fill out the details pertaining to the PTO (this entry can be for one or multiple days by selecting the Multiple Days box)
   • Click Create

Step Two: Create a PTO entry for multiple employees at once

1. From the Left Navigation Menu go to: Time Cards >> Summary
2. Click on the box to the left of the names of the employees you are wanting to create a PTO entry for
   • If all employees will have the same PTO entry, simply click on the box to the left of the  Employee to select some or all
3. Click on the 3 dots in the gray area above the employee list
4. Click on Add Time Off
5. The Create Time Off screen will open
   • Fill out the details pertaining to the PTO (this entry can be for one or multiple days by selecting the Multiple Days box)
   • Click Create

GOOD TO KNOW: If PTO is not created under “Add Time Off” and created as a regular time entry, it’s possible, depending on your overtime rule, that the PTO will be applied towards overtime.

See who has scheduled Time Off as well as Time Off requests needing approval on the Web

Step One: View scheduled Time Off

1. Go to the Left Navigation Menu >> More >> Time Off
2. You can drill down into each entry as well as edit by clicking on the employees name

Step Two: View Time Off requests needing approval  

1. Go to the Left Navigation Menu >> More >> Time Off
2. Click on the View Requests button in the blue banner on top
3. Click on the date of any request to view details
4. Click on APPROVE or DENY

View time cards with PTO on the Web

You can view time cards under Time Cards>Summary or under Payroll. You will see any entries that are considered overtime in the OT column. If you want to be sure the PTO was not counted as OT, you can click on the entry with OT to drill into it for further details.

REMEMBER ~ create the PTO entry under Add Time Off.

Want to learn more about adding, viewing, approving/denying PTO from iOS or Android?  Check out these articles: Adding PTO from Mobile Device and Time Off Report and Management.

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